CRYPTOMATOR HUBConfidential Data for Works Councils
Encrypt meeting minutes, grievance cases, and negotiation documents before they reach the cloud. With Cryptomator Hub, works council data stays confidential, even from the employer's own IT.
Use Cases
How works councils protect sensitive employee and council data
Council Records
Keep meeting minutes, resolutions, and internal documents confidential and accessible only to elected members.
- Encrypted minutes and resolutions
- Access limited to council members
- Protection of internal deliberations
- Reliable record-keeping across terms
Employee Casework
Handle individual employee matters and grievances with the confidentiality the people involved expect.
- Encrypted case and grievance files
- Protection of complainant identities
- Separate vaults per case
- Support for data protection duties
Negotiations with Management
Prepare positions and draft works agreements without exposing your strategy to the other side or to IT.
- Encrypted draft works agreements
- Protection of negotiation strategy
- Controlled access for the committee
- Confidential preparation documents
Advisors & Unions
Share a dedicated vault with lawyers, union representatives, or experts without opening up your whole archive.
- Vault access per advisor or topic
- Revocable permissions
- Traceable access records
- Vendor-independent storage
Key Features
Encryption that keeps works council data independent and confidential
Data the Employer's IT Cannot Read
Files are encrypted on the device with zero-knowledge encryption before they reach any cloud or server. Even an administrator on the company's own systems cannot open them, which keeps council data genuinely independent.
- Protects minutes, grievance files, and negotiation documents
- Unreadable to cloud providers and company IT
- Works with OneDrive, Nextcloud, Google Drive, S3, and local servers
- Open-source encryption that can be independently audited
Access Control Among Council Members
Grant vault access per member or committee so sensitive cases and negotiation documents reach only the people who should see them.
- Access control on member and group level
- Separate vaults for cases, committees, and negotiations
- Permissions that can be handed over between terms
- Audit log of access and permission changes
Secure Sharing with Advisors and Unions
Share a dedicated vault with legal counsel, union representatives, or experts, without exposing the rest of your archive.
- Shared vaults scoped to a single topic
- Control over confidential employee data
- Vendor-independent cloud storage
- Confidential exchange with external advisors
Frequently Asked Questions
- Why do works councils need their own encryption?
- Works councils handle grievance cases, negotiation positions, and employee data that must stay independent from the employer. Cryptomator encrypts these files on the device, so council data stays confidential even when it is stored on company systems.
- Can the employer's IT department read works council data?
- No. With zero-knowledge encryption, files are unreadable to anyone without access, including administrators on the company’s own cloud or servers. Only the council members you grant access to can open the vaults.
- Where can a works council store its encrypted files?
- Wherever it already has storage. Cryptomator works on top of OneDrive, Google Drive, Nextcloud, S3, and local servers, so the council can use existing infrastructure while keeping the contents private.
- Can we control which members can open which documents?
- You can. With Cryptomator Hub you grant vault access per member or committee, for example a separate vault per case or for negotiation documents. Access can be revoked and handed over between terms.
- Can we share documents with a labor lawyer or union securely?
- Put the relevant documents in a dedicated vault and share that vault with a lawyer, union representative, or expert. You can revoke access afterwards, without exposing the rest of the council’s archive.
- Does this support data protection obligations for employee data?
- It does. Encrypting employee and case data on the device keeps it unreadable to third parties, which supports the council’s GDPR duties. Access to each vault is logged so handling stays documented.
Ready to implement this solution?
Our team supports you with implementation guidance on configuration and setup.
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